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Summer Conference FAQs

  • Registration
  • Conference Information
  • Lodging and Meals
  • Classes and Workshops
  • Other Perks

Registration

How much does the conference cost?

Full tuition includes all conferences activities from 2 p.m. Monday through noon Thursday, including lunches and dinners from Monday evening through Wednesday evening.

 

The conference tuition for those who register by July 10, 2015:

  • $500 for members
  • $535 for nonmembers
  • $350 for writers 23 and younger

(You may also opt to join OCW at the time of registration – visit http://oregonchristianwriters.org/membership/ for details.)

After July 10, 2015 and before August 1, 2015:

  • $540 for members
  • $575 for nonmembers
  • $390 for writers 23 and younger

August 1, 2015 and through at-the-door registration

  • $600 for members & nonmembers
  • $425 for writers 23 and younger

We also offer part-time tuition rates for those who are unable to attend the full conference. Daily prices include the meals indicated and all conference activities on the day(s) of attendance. Daily tuition prices (which increase by $10 after July 10, 2015) are:

  • Monday $150 (includes dinner)
  • Tuesday $225 (includes lunch & dinner)
  • Wednesday $225 (includes lunch & dinner)
  • Thursday $60 (morning coaching class, keynote, communion)

Where can I find details about the schedule?

The Summer Conference schedule can be found HERE.

Any changes to the schedule will be announced on our website.

How do I register?

Fill out the secure form on our site HERE(You can also download a printable form and mail it in.) A deposit of $100 and your indication of your class preference makes you a “registered” conferee.

You may register for the conference at any time, though space is limited to 300 attendees. We accept your registration a first-come, first-served basis. Please note that the earlier you register, the better your chance to be in your first choice of coaching classes.

When is the deadline for registration?

You may register for the conference at any time, though space is limited to 300 attendees. We accept registration on a first-come, first-served basis. Please note that the earlier you register, the better your chance to be in the morning coaching class you want. Most coaching classes are considered full (and closed) after the first 15 students (varies) request it.

How can I confirm my registration was received and processed?

After we receive and process your registration, a confirmation will be sent by email.

I registered for the conference, but am no longer able to attend. Can I get a refund?

Requests for refunds must be made in writing or by email.

All but $100 is refundable if you cancel between June 15 and July 15. There will be no refunds after July 15, 2015.

How do I sign up for the Manuscript Submission program?

You can find details about the Manuscript Submission program HERE. Please note that only those attending the conference full time are eligible to participate in the Manuscript Submission program.

Which events are available for individual ticket purchases?

  • Dinner Monday, Tuesday, or Wednesday evening
  • Monday and/or Tuesday evening: Keynote address by Allen Arnold
  • Tuesday luncheon and keynote address by Chad R. Allen of Baker Books
  • Wednesday evening Cascade Awards presentation, keynote address by Allen Arnold, and dessert reception
  • Thursday morning: Keynote address by Dan Walsh and Communion Service

Note: The cost of these is included in the registration fees for full-time and part-time conferees on the day(s) of their attendance. Prices for these events will be published here as details become available.

Some final notes

If you register online, you can only pay $100 (and membership fees, if applicable). There will be other options available to pay your balance, including using your PayPal account to direct a specific amount of money to business@oregonchristianwriters.org or using your bank’s Bill Pay service to direct money to OCW, 1075 Willow Lake Rd N, Keizer OR 97303.

If you would like to donate toward the OCW tuition assistance fund and/or designate money so a specific person can attend (you may remain anonymous), you may do that. However, because of our tax status, we cannot receipt your gifts as tax-deductible.

Some or all of your expenses related to attending the conference may be tax-deductible. Check with a tax professional to get a definitive answer.

Conference Information

Where can one make copies and/or print manuscripts? What about Internet access at the hotel?

Free high-speed wireless Internet access is available throughout the hotel. You will receive login information upon check-in at the hotel, or by visiting the conference hospitality desk if you are not staying at the hotel.

The hotel also offers those staying at the hotel a free business center, which includes computers, printers, and a copier. Access to the business center is available via your room’s keycard. The business center copiers are for small amounts of copies. There is a nearby Staples for larger copy amounts.

Which events are available for individual ticket purchase?

Monday 9:30 a.m. – 12:30 p.m.: Book Promotions Boot Camp, $90 (click HERE)

Monday, Tuesday, or Wednesday evening: $45 each evening

Monday and/or Tuesday evening: Keynote address with Ed Underwood, $20 evening

Wednesday evening Cascade Awards presentation, keynote address by Underwood, and dessert reception: $25

Wednesday dinner before Cascade Awards and evening activities: $60

Thursday morning keynote address with Jane Kirkpatrick: $20

Note:

All these events (except Boot Camp) are included in the registration fees full-time and part-time conferees on the day(s) of their attendance.

If someone you know can come for only one or more of these individual.

Reservations and pre-payment required for all meals, including the $25 Wednesday evening package that includes the dessert reception (but not dinner), for those coming for only these stand-alone events. Contact business@oregonchristianwriters.org to make reservations for the above meals and/or keynote addresses and to learn about payment options.

Where can I find details about the schedule?

The Summer Conference schedule can be found HERE.

Any changes to the schedule will be announced on our website.

Who are the coaching class and workshop instructors?

Experienced writers and teachers and other professionals in the publishing industry, who are all highly regarded in their respective fields. Details on each faculty member is available on the editor, agent, and mentor pages.

2015 Faculty

2015 Mentors

2015 Book Editors

2015 Magazine/Newspaper Editors

What do I need to bring to my morning coaching class and afternoon workshops?

Enthusiasm, an open mind, a pen and paper or a laptop, if you prefer. Read class descriptions for specific requirements. We also recommend bringing copies of any stories, poems, manuscripts, etc., to share in workshops and Coaching Classes. Some Coaching Classes may have specific requirements. For more information about your coaching class, click HERE.

What are the important deadlines I need to know about?

June 1, 2015: Manuscript Submission program – click HERE for details

June 15, 2015: Last day to request a full refund

July 10, 2015: Early registration ends – cost for full-time registration after this date will be $540 for members, and $575 for nonmembers.

July 15, 2015: Last day to postmark Manuscript Submissions

July 15, 2015: Last day to request a conference refund (less $100 deposit). No refunds after this date.

July 15, 2015: A $50 late fee will be added to registrations received after this date

July 19, 2015: Last day to make reservations at the Jantzen Beach Red Lion on the River (click HERE) with the special OCW Summer Conference rate.

August 10-13, 2015: Welcome to the 2015 Summer Conference!

Some final notes

If you register online, you can only pay $100 (and membership fees, if applicable). There will be other options available to pay your balance, including using your PayPal account to direct a specific amount of money to business@oregonchristianwriters.org or using your bank’s Bill Pay service to direct money to OCW, 1075 Willow Lake Rd N, Keizer OR 97303.

If you would like to donate toward the OCW tuition assistance fund and/or designate money so a specific person can attend (you may remain anonymous), you may do that. However, because of our tax status, we cannot receipt your gifts as tax-deductible.

Some or all of your expenses related to attending the conference may be tax-deductible. Check with a tax professional to get a definitive answer.

Lodging

I will be coming in an RV. Where can I stay?

You’re welcome to park your RV or camper in the hotel parking lot, but you may not “live” in your rig during the conference. There is an RV park less than one mile from the conference hotel: http://www.jantzenbeachrv.com.

I am coming alone. Can I share a room with someone?

Yes. But make a single occupancy reservation first. We will develop a list of those who want to be matched up with a roommate and will send an email to all in that group, allowing you to find a match. Then one of you can cancel your single occupancy reservation and the other will notify the hotel of the name of a roommate, changing their reservation to double occupancy.

I’m from out of town and will need lodging while I’m at the conference. Where should I stay?

The 2015 Summer Conference will be held once again at the Red Lion on the River Hotel at Jantzen Beach in Portland. Room there will be available to summer conference conferees at a special rate.

Hotel reservations are now open! Be sure to use the link at the end of this section to receive the special OCW rate. Reserving your room on this page gives you our special Summer Conference rates, as well as the ability to make changes to your room reservation at any time. Remember, you only receive the special Summer Conference rates if you book through this site! The hotel is graciously offering extra days on either side of the conference at the special rate (August 6-15, 2015).

Click HERE (https://resweb.passkey.com/go/ORchristianwriters2015) to reserve your room at the Red Lion on the River at Jantzen Beach!

I have a family member or friend who will be rooming with me but will not attend the conference. How does that work?

If you’re staying at the conference hotel and the other person would like to eat meals with you and perhaps attend the evening keynote addresses, there is a “non-participating roommate” package available. Contact us for further details.

Is there transportation to the conference hotel from the airport?

Yes. The hotel offers a free shuttle to and from the Portland International Airport (PDX). More information will be available in mid-July regarding the number to call for the shuttle.

How do I get to the conference?

The hotel’s address is 909 N. Hayden Island Drive, Portland, Oregon, and is accessible by getting off Interstate 5 at Exit 308.

How do meals work at the conference?

Meals include lunch and dinner from Monday evening through Wednesday evening. They are plated meals and we will be asking for your choice between two entrees at each meal. Mealtimes at the conference are special times of fellowship. Editors and agents will “host” tables (look for their name signs on the tables), and you’re encouraged to sit a different table in order to visit more folks. Wednesday lunch be a “genre lunch”, where you’ll have a chance to get to know authors who write in your same genre. We’ll have tables for nonfiction writers, novelists, flash fiction contest writers, poets, and young adult and childrens’ writers. Please be sure to wear your conference nametag to meals.

Note: Breakfast is not part of the conference schedule, and you are free to make your own plans. If you are staying at the hotel, there will be a refrigerator, coffeemaker, and microwave in your guestroom, so you may bring your own breakfast items. There is a Safeway grocery store (with a Starbucks) about a block away. The hotel has a full-service restaurant that opens at 7 a.m., an espresso bar in the lobby and room service. there are also some fast food and seated dining establishments within the vicinity.

What will the weather be like?

Portland summers can vary, but a typical early August day finds bright, clear skies and an average temperature of 75–80 degrees. Mornings and evenings can be chilly, so we suggest layers, such as a light sweater or jacket. All scheduled conference activities are indoors and we do our best to keep the temparture in the meeting rooms comfortable.

What should I pack to wear?

The dress at the conference is typically dress casual. Remember, you may be meeting with agents, editors, fellow authors, and other industry professionals. No need for a three-piece suit, but leave the hole-y jeans at home!

You can find more packing tips HERE.

What will the weather be like?

Portland summers can vary, but a typical early August day finds bright, clear skies and an average temperature of 75–80 degrees. Mornings and evenings can be chilly, so we suggest layers, such as a light sweater or jacket. All scheduled conference activities are indoors.

Classes and Workshops

Do I need to sign up in advance for a coaching class?

Yes, you must choose your coaching class when you register. Because many of the coaching classes are limited to a specific number of participants, we encourage early registration to secure your spot in your preferred coaching class for seven hours of instruction over three mornings. You can find more information about the coaching classes HERE.

Do I need to sign up in advance for the workshops?

No. However, we will poll registered conferees in early July to gauge the level of interested for each workshop. We do this so we can hopefully have enough handouts for each session. You will not be bound by those choices and can attend whichever workshops are of interested to you diring the conference. You can find more information about the workshops HERE.

Who are the coaching class and workshop instructors?

Experienced writers and teachers and other professionals in the publishing industry, who are all highly regarded in their respective fields. Details on each faculty member is available on the editor, agent, and mentor pages.

2015 Faculty

2015 Mentors

2015 Book Editors

2015 Magazine/Newspaper Editors

What do I need to bring to my morning coaching class and afternoon workshops?

Enthusiasm, an open mind, a pen and paper or a laptop, if you prefer. Read class descriptions for specific requirements. We also recommend bringing copies of any stories, poems, manuscripts, etc., to share in workshops and Coaching Classes. Some Coaching Classes may have specific requirements. For more information about your coaching class, click HERE.

Where can I find details about the schedule?

The Summer Conference schedule can be found HERE.

Any changes to the schedule will be announced on our website.

Other Perks

Where can one make copies and/or print manuscripts? What about Internet access at the hotel?

Free high-speed wireless Internet access is available throughout the hotel. You will receive login information upon check-in at the hotel, or by visiting the conference hospitality desk if you are not staying at the hotel.

The hotel also offers those staying at the hotel a free business center, which includes computers, printers, and a copier. Access to the business center is available via your room’s keycard. The business center copiers are for small amounts of copies. There is a nearby Staples for larger copy amounts.

Which events are available for individual ticket purchase?

Monday 9:30 a.m. – 12:30 p.m.: Book Promotions Boot Camp, $90 (click HERE)

Monday, Tuesday, or Wednesday evening: $45 each evening

Monday and/or Tuesday evening: Keynote address with Ed Underwood, $20 evening

Wednesday evening Cascade Awards presentation, keynote address by Underwood, and dessert reception: $25

Wednesday dinner before Cascade Awards and evening activities: $60

Thursday morning keynote address with Jane Kirkpatrick: $20

Note:

All these events (except Boot Camp) are included in the registration fees full-time and part-time conferees on the day(s) of their attendance.

If someone you know can come for only one or more of these individual.

Reservations and pre-payment required for all meals, including the $25 Wednesday evening package that includes the dessert reception (but not dinner), for those coming for only these stand-alone events. Contact business@oregonchristianwriters.org to make reservations for the above meals and/or keynote addresses and to learn about payment options.

Who are the coaching class and workshop instructors?

Experienced writers and teachers and other professionals in the publishing industry, who are all highly regarded in their respective fields. Details on each faculty member is available on the editor, agent, and mentor pages.

2015 Faculty

2015 Mentors

2015 Book Editors

2015 Magazine/Newspaper Editors

What do I need to bring to my morning coaching class and afternoon workshops?

Enthusiasm, an open mind, a pen and paper or a laptop, if you prefer. Read class descriptions for specific requirements. We also recommend bringing copies of any stories, poems, manuscripts, etc., to share in workshops and Coaching Classes. Some Coaching Classes may have specific requirements. For more information about your coaching class, click HERE.

Is Boot Camp included in summer conference tuition?

The Book Promotions Boot Camp (Monday morning from 9:30AM to 12:30PM) is a pre-conference session and the $90 (includes lunch) is not included in you conference tuition. The Boot Camp is open to all writers, even those not attending the summer conference.

I missed the manuscript submission deadline. Can I bring my mini-proposal or manuscript to show to an editor or agent at the conference?

At 1:00PM on Tuesday (when general sign-ups begin), you can sign up for an on-the-spot appointment with an editor or agent the Writing Center to “pitch” your project. It is possible the editor will ask to see a writing sample or ask you to send a proasal after conference your manuscript fits the company’s publishing.

Some final notes

If you register online, you can only pay $100 (and membership fees, if applicable). There will be other options available to pay your balance, including using your PayPal account to direct a specific amount of money to business@oregonchristianwriters.org or using your bank’s Bill Pay service to direct money to OCW, 1075 Willow Lake Rd N, Keizer OR 97303.

If you would like to donate toward the OCW tuition assistance fund and/or designate money so a specific person can attend (you may remain anonymous), you may do that. However, because of our tax status, we cannot receipt your gifts as tax-deductible.

Some or all of your expenses related to attending the conference may be tax-deductible. Check with a tax professional to get a definitive answer.

 

You can download a PDF with all of the FAQs listed HERE.

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